Our COVID-Secure Measures
The Steps We’re Taking To Bring You COVID-Secure Events
As the world slowly re-opens we at PopUp Painting are very excited to start running in-person events again! Over the past weeks and months, we have been consulting with our team, venues and official guidance to produce new procedures and pathways to ensure that every PopUp Painting experience is COVID-Secure.
These procedures are outlined below. This document will continue to be updated as further guidance and best practice becomes apparent. If you have any questions or feedback please contact us at firstname.lastname@example.org with the subject “COVID-Secure”.
Updated 16 October 2020.
Impact of new Tiering System
Earlier this week the Government announced its new Tiering System: Medium (Tier 1), High (Tier 2), Very High (Tier 3). We have taken the time to review the Government’s guidance and cross-referenced with interpretations from our partners and other businesses, and understand that our events can continue to operate in Tiers 1, and in Tier 2 with further restrictions.
Tier 2 prohibits “socialising with anybody outside of your household or support bubble in any indoor setting” but also states that “businesses and venues can continue to operate in a COVID-Secure manner”. In Tier 2 guests who are within the same household or support bubble (as confirmed when they book) may be sat together. However guests who are not in the same household or support bubble will need to be spaced out on separate tables. Mingling between households and support bubbles will not be possible.
Venues and Capacity
Over the past seven years we have worked with dozens of excellent venues across the UK and enjoyed strong working relationships with them. Our partner venues are re-opening at different times, and will be operating under national and local authority guidance.
You can find out more about each of our partner venues’ COVID-Secure measures via their websites. (These are linked on our affiliates page, popuppainting.com/affiliates and also on each individual event page for the appropriate venue).
To ensure we are COVID-Secure we have remodelled our capacity for each venue – typically reducing capacity by 30-50% to allow guests to be at least 2m apart, and sat side-by-side rather than opposite (where from different households).
Previously our events have had space to enable guests to walk around. During this period, we ask that guests remain seated wherever possible during our events. We will bring paint and water to you, and ask that you do not come to the front to get it yourself. Similarly, our venues are now only operating table service for drinks, which our team will do their best to facilitate where needed.
Please note that in line with new regulations, as of 14 September you will not be able to book or attend in bookings of more than 4, to be well within the government’s rule of 6. Groups will also not be able to mingle at events. Guests are asked to remain seated for the duration of the event.
Please make sure that you wear a face mask where required, such as when not eating or drinking in the venue. Please also cooperate with the venue’s and the NHS’ track and trace processes.
We will ensure that doors remain open wherever possible, limiting the amount of contact points that any guest or team member has to come into contact with.
Our COVID-Secure processes include:
- Ensuring 2m social distance is maintained wherever possible
- All team members will be wearing face masks or visors and wearing gloves
- Using disposable equipment wherever possible, e.g. replacing palette books with plates, and replacing aprons with disposable aprons. Guests are welcome to bring their own aprons if they have them.
- Ensuring effective cleaning – e.g. our paintbrushes, easels and table coverings will go through a wash and additional disinfectant process
- Cups and napkins continue to be disposable. Water in cups will now be changed at the same table as the guest, preventing the cups from being passed to different guests
- We will no longer have a ‘sign up forms’ at events. People will instead be given ‘stay in touch’ cards or a QR code to opt-in to updates and receive photos
- Music will be kept quieter throughout the event to reduce the need for raising voices
- Guests will be asked to put their hand up rather than call out if they need anything
- Coats and bags will be kept next to guests, rather than in a central place
Team, Training and Safeguarding
All PopUp Painting team members have undergone COVID-Secure training as a prerequisite to returning to work. All team members have been trained in appropriate set up, delivery, and clean down of events to ensure a COVID-Secure event.
Team members will be asked to report any symptoms of COVID-19, or if they have been in contact with anyone with symptoms. At risk team members or team members who have displayed symptoms or come into contact with those who have are asked not to work.
Anybody displaying symptoms of COVID-19 at our events will be asked to leave.
If it becomes apparent after the event that there have been any risks of transmission, all attendees will be contacted urgently to notify them of this. PopUp Painting will comply with all requirements under any Track & Trace scheme.
As in the past, whenever it is not possible or safe for a PopUp Painting event to be delivered – due to lockdowns, contamination of venues, incapacitation of entire teams – all booked guests will be entitled to a full refund or transfer.
Guests must not attend if they display COVID-19 symptoms, or they risk transmitting COVID-19 to others.
Our standard cancellation policy requires more than 7 days notice before the start time of an event for a full refund or transfer and 5-7 days notice before start time for a full transfer.
Where guests have been instructed to self-isolate, are displaying symptoms of COVID-19, or have come into contact with those who have COVID-19 symptoms, we will consider refunds or transfers with more than 72 hours notice before the start time of an event.We trust guests not to abuse this policy, and reserve the right to ask for evidence and charge a cancellation fee (up to £10 per person).
Where guests are unable to attend with less than 72 hours notice, we recommend guests give their tickets to friends or family. There is no charge for moving tickets into somebody else’s name.
PopUp Painting reserves the right to apply a £10 admin fee for ticket transfers to another event.